In addition to the actual meeting the board meetings require a great deal of preparation by many people. All participants must adhere to the proper manners for a board meeting to ensure that these meetings are as productive and efficient as they can. This ensures that the discussion remains focused and keeps participants from wasting their time or distracting others.
To avoid this, it is crucial to communicate the agenda along with reports and other talking points at least a week before the meeting. This lets members prepare their questions and suggestions in advance. If there are real or potential conflicts of interest that they are aware of it is a good idea to let the chair know before the meeting time so that they can permit the member to disclose their conflict and ask them to abstain from voting.
Another important aspect of etiquette is to be respectful of others’ opinions and contributions. This includes listening carefully and not interrupting other speakers, even if you disagree with them. This means speaking clearly and only asking questions when needed. Finally, it is an excellent idea to switch off or turn off your cell phone during the meeting, and only take personal calls in an emergency.
This will allow other members to concentrate and fully participate in the meeting. You don’t want them to be distracted or worry about your microphone being unmuted by the ringtones of your mobile phone.
https://www.boardroomother.com/board-meeting-etiquette-5-important-rules/